Admin Assistant | AF Electrnoics | Dubai

Job Requisition ID: 46105 No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day. As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us. Come join us to live well, work better, and be the best. ROLE PURPOSE: Responsible for back office administrative duties for Electronics. Description of the Accountability” Trade Licenses: Verify the payments of renewal of Trade Licenses (TL) before sending to SSF to arrange payments. Renewal of Chamber of Commerce Certificate prior to Renewal of Trade Licenses, ensure that all TLs are renewed in time and sending a copy to the respective contacts of each SBU. Providing support functions in the areas of trade documents of EET. Agency Agreements: Maintain records of Agency Agreements. AFGRE Relations: Attending all meeting with AFGRE for all related renewal matters of EET in regard of re-education/competitive of annual rent. Ensure that all L/As are renewed in time to avoid any delay on renewing of Trade Documents. Vehicle Administration: Coordinate with all SBUs of EET for repair / maintenance of company vehicles. Arranging LPO for repair/maintenance and sending the payments bills to SSF. Communicate with AF Auto Mall and AOIC for selling/ total loss of EET vehicles with them. Arranging the recommendation of SBU Heads and final approval for selling / total loss vehicles to Auto mall and AOIC. Maintaining records of the company vehicles in Excel. Receive SMS from Salik on Administration staff mobile. Salik Administration: Take advance from SSF for payment of Salik. Refill Salik account with RTA on time without any delay. Submit advance account to SSF. Follow up Salik problems with RTA and traffic dept. Arranging new Salik tag with RTA/EPPCO VIP cards. Cancel Salik tag with RTA for sold, transferred and total loss vehicles. Attending any problems pertaining to Salik and EPPCO. Generating online reports needed by SBUs. Monitoring master box file for Salik Tag. The vehicles include the assigned vehicles of EET and commercial vehicles used by Warehouse and Field Service Team. Active Vehicle Administration: Registering new vehicles. Renewing expired company vehicles. cancelling no. plate and vehicle registration with traffic dept. at the time of selling the company vehicle to Auto mall and AOIC. Arranging insurance for new/renewal vehicle with AOIC. Submitting claim for traffic accident with AOIC. Arranging distribution of goods licenses for our LEED’s vehicles with municipality and economy dept. in Northern Emirates. Arranging new/cancel eppco cards. Generating monthly invoices for payment of Fuels (Eppco & Adnoc). Organize AMC for assigned vehicles. Monitor list for company vehicles for all SBUs. Handling invoices for rental vehicles. Capex for new vehicle after obtaining Asset Number from SSF. Education: Bachelor’s Degree (Finance or Administration) Minimum Experience and Knowledge: Candidate should have at least 2-3 years of experience with leading groups in similar or related role. Job-Specific Skills: Strong computer skills in MS office applications. We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish. Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence. As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.